Letter Template

**Letter Template — Write Professional Letters in Minutes**

Proper letter format varies by purpose and cultural convention. Whether you're writing a formal business letter, a cover letter for a job application, a resignation letter, or a complaint letter, our Letter Template ensures correct structure and professional presentation.

**Letter Types Available**

**Formal Business Letter**
Standard professional correspondence with full block format or modified block format.

**Cover Letter**
Job application letter with introduction, key qualifications, and call to action.

**Resignation Letter**
Professional notification of leaving employment with standard or immediate notice.

**Complaint Letter**
Formal complaint to a business, organisation, or regulatory body.

**Reference/Recommendation Letter**
Endorsement letter for job applications, academic admissions, or professional references.

**Apology Letter**
Formal business or personal apology template.

**Thank You Letter**
Post-interview, business, or personal thank you correspondence.

**Letter Formatting Standards**

**Full Block Format** (most common in modern business)
- All text left-aligned
- Paragraphs separated by blank lines, no indentation

**Modified Block Format** (traditional)
- Date and closing right-aligned
- Paragraphs may be indented

**Heading Structure**
1. Sender's address (or letterhead)
2. Date
3. Recipient's address
4. Salutation (Dear [Name],)
5. Body paragraphs
6. Closing (Yours sincerely/faithfully)
7. Signature space
8. Printed name and title
9. Reference/enclosure notes if applicable

**Salutation Formality**
- **Known name:** Dear Mr/Ms/Dr [Surname],
- **Unknown name/gender:** Dear Sir/Madam,
- **Organisation:** To Whom It May Concern,
- **Informal:** Dear [First Name],

**Closing Formality**
- After "Dear Sir/Madam": Yours faithfully
- After a named salutation: Yours sincerely
- Business casual: Best regards, Kind regards
- Very informal: Best wishes, Regards